Managing food safety across multiple restaurants, cafés, pubs, takeaways or hospitality locations can become increasingly complicated as a business grows.

Paper SFBB diaries may work for a single premises, but restaurant groups and multi-site operators often need greater visibility across their locations.

Multi-location food safety software allows owners and operations teams to manage food safety records across multiple premises while giving individual locations and kitchen teams access to the tools they need.

In this guide, we compare some of the leading multi-site food safety software options available to UK hospitality businesses in 2026, including SFBB Pro, Trail, Hubl, FoodDocs and Paddl.

What Is Multi-Location Food Safety Software?

Multi-location food safety software is designed for businesses operating more than one food premises.

Rather than maintaining completely separate paper records or accounts for every restaurant, café or kitchen, a multi-site system can allow owners and managers to oversee food safety across several locations from a central platform.

Depending on the software, features can include:

• Digital opening and closing checks
• Fridge and freezer temperature records
• Cooking and probe temperature records
• Delivery checks
• Cleaning schedules
• Corrective actions
• Allergen management
• Staff accountability
• Automated reminders
• Digital reports
• Central management dashboards
• Individual location management
• Food date labelling
• HACCP documentation

The best system for your business will depend on the number of locations you operate and the level of functionality you require.

Best Multi-Location Food Safety Software UK

1. SFBB Pro – Best for Multi-Site Digital SFBB Management

Best for: UK restaurants, cafés, pubs, takeaways and hospitality groups wanting to manage digital Safer Food Better Business records across multiple locations.

SFBB Pro is a UK-focused food safety management platform designed around the day-to-day requirements of commercial kitchens.

Businesses can operate multiple locations under one owner account while maintaining separate food safety records for each individual premises.

The SFBB Pro Owner Dashboard allows business owners to access their different locations from one central account.

Each location can also have its own administrator responsible for managing the day-to-day food safety requirements of that premises.

SFBB Pro Multi-Location Features

SFBB Pro includes:

• Multi-location management
• Central Owner Dashboard
• Separate records for each location
• Individual Location Administrators
• Unlimited individual staff logins
• Opening and closing checklists
• Custom food safety checklists
• Fridge and freezer temperature records
• Cooking and probe temperature records
• Delivery records
• Cleaning schedules
• Incident and corrective-action records
• Automated reminders
• Allergen management
• Advanced reporting
• Individual staff accountability
• Records showing who completed each check
• Digital records ready to review during an EHO visit
• Integrated food date label printing
• iPhone, Android and desktop access

This makes SFBB Pro particularly suitable for growing restaurant groups that want more than a simple digital checklist.

Kitchen staff can complete their own checks while managers can see who completed them and business owners retain oversight of their different locations.

How Much Does SFBB Pro Cost for Multiple Locations?

SFBB Pro costs:

First location: £25.95 per month

Each additional location: £12.95 per month

This means the average cost per location reduces as more sites are added.

For example:

2 locations: £38.90/month — £19.45 average per location

5 locations: £77.75/month — £15.55 average per location

10 locations: £142.50/month — £14.25 average per location

20 locations: £272.00/month — £13.60 average per location

For growing hospitality groups, this pricing structure can make SFBB Pro particularly cost-effective compared with software charging the full subscription price for every additional premises.

SFBB Pro also offers a 14-day free trial.

2. Trail – Multi-Site Operations and Food Safety

Best for: Hospitality groups wanting food safety to form part of a wider operational checklist system.

Trail is a digital operations platform used by hospitality businesses ranging from independent operators to large multi-site organisations.

Its food safety functionality includes digital fridge and freezer temperature logs, opening and closing checks, hot-food temperatures, allergen controls, delivery checks, probe calibration and kitchen audits.

Trail also extends beyond food safety into areas such as health and safety, operational tasks, incident reporting and audits.

Trail categorises businesses into independent operators with approximately 1–3 sites, multi-site operators with approximately 4–20 sites and enterprise businesses operating from 20 to potentially thousands of locations.

For larger hospitality companies looking for a broader operations platform alongside food safety, Trail is therefore worth considering.

3. Hubl – Multi-Site Food Safety for Restaurant Groups

Best for: Restaurant groups wanting centralised food safety, allergen management and AI-assisted functionality.

Hubl is a UK food safety platform designed for hospitality businesses and multi-site restaurant groups.

Its group functionality allows operators to view food safety activity across multiple kitchens through a central dashboard.

Features include digital checks, temperature monitoring, corrective actions, allergen management, reporting and document management.

Hubl also offers an AI assistant called Orbit, which can work with information contained within a business’s food safety records.

For restaurant groups, Hubl provides central visibility of individual locations and allows food safety processes to be standardised across multiple kitchens.

Hubl currently offers several subscription levels, with published plans starting from £19 per month. Businesses should check which plan includes the functionality required for their particular multi-location operation.

4. FoodDocs – HACCP-Focused Food Safety Management

Best for: Businesses particularly focused on digital HACCP management and standardising food safety procedures.

FoodDocs provides digital food safety management and HACCP functionality for food businesses.

The platform focuses heavily on helping businesses create and maintain food safety systems, monitor compliance and maintain digital records.

For businesses operating several locations, the ability to standardise food safety procedures can be particularly useful.

FoodDocs may therefore appeal to organisations looking for a broader HACCP-focused platform rather than a system primarily designed around the UK’s Safer Food Better Business approach.

5. Paddl – Food Safety and Wider Compliance Management

Best for: Businesses looking to combine digital food safety with wider compliance documentation.

Paddl provides digital food safety and broader compliance functionality.

Alongside food safety records, its platform extends into areas including HACCP documentation, COSHH, risk assessments and other operational compliance requirements.

This makes Paddl worth considering for organisations wanting a broader compliance platform rather than focusing primarily on digital SFBB management.

Businesses should compare the additional compliance functionality against the cost and determine which features they will actually use across their locations.

SFBB Pro vs Trail vs Hubl vs FoodDocs vs Paddl

There is no single multi-location food safety platform that will suit every business.

The right choice depends on what you need the software to do.

SFBB Pro is particularly focused on digital Safer Food Better Business management, individual staff accountability, multi-location oversight and integrated food date labelling.

Trail combines food safety with a wider range of hospitality operational workflows and is designed to scale to very large organisations.

Hubl combines digital food safety with multi-site reporting, allergen management and AI-assisted functionality.

FoodDocs places a strong emphasis on HACCP and digital food safety management.

Paddl combines food safety with wider compliance documentation such as HACCP, COSHH and risk assessments.

Restaurant groups should therefore compare not only subscription prices but also which functions they actually require.

What Should Restaurant Groups Look for in Multi-Site Food Safety Software?

When choosing food safety software for several restaurants or hospitality locations, consider how the system will work as the business grows.

Central Management

Owners and operations managers should be able to access information from different locations without maintaining completely separate systems.

SFBB Pro provides an Owner Dashboard allowing owners to access their different locations from a central account.

Separate Location Records

Every premises needs its own food safety records.

A multi-location system should therefore maintain clear separation between each site’s checks, temperatures, incidents and other food safety information.

Individual Staff Accountability

Knowing that a check has been completed is useful.

Knowing who completed it and when provides considerably greater accountability.

SFBB Pro allows individual staff members to have their own logins so managers can identify who completed particular food safety checks.

Unlimited Staff Logins

Restaurant staff change frequently and multiple people may be responsible for food safety tasks during a single day.

SFBB Pro provides unlimited individual staff logins, allowing kitchen teams to use their own accounts rather than sharing one generic login.

Automated Reminders

One of the advantages of moving away from paper food safety records is that software can identify when required checks have not been completed.

Automated reminders can help managers and kitchen teams prevent important food safety tasks from being forgotten.

Allergen Management

Allergen information has become an increasingly important part of food safety management.

Businesses should consider whether their chosen platform allows allergen information to be stored, updated and accessed easily by their teams.

Food Date Label Printing

Food preparation labels are another major administrative task in busy commercial kitchens.

SFBB Pro combines its digital food safety system with an integrated food date label printing system.

Kitchen teams can select food items within the app and print preparation and use-by labels directly to a compatible Bluetooth food label printer.

For businesses producing dozens or hundreds of food labels every day, combining food safety records and food date labelling within one platform can reduce the number of separate systems required in the kitchen.

How Much Does Multi-Location Food Safety Software Cost?

The cost of multi-location food safety software varies considerably.

Some providers charge a separate full subscription for every premises, while others offer discounted pricing as additional locations are added.

It is therefore important to calculate the total cost across your entire estate, rather than comparing only the advertised starting price.

For example, SFBB Pro currently charges £25.95 per month for the first location and £12.95 per month for each additional location.

A restaurant group operating five locations would therefore pay:

£25.95 + (4 × £12.95) = £77.75 per month

This works out at an average of £15.55 per location per month.

A 10-location group would pay £142.50 per month, equivalent to an average of £14.25 per location.

Businesses comparing multi-site systems should also check whether features such as additional users, reporting, allergen management, training, label printing or additional modules carry separate charges.

What Is the Best Multi-Location Food Safety Software for UK Restaurants?

The answer depends on the type of hospitality business and the functionality required.

For UK restaurant groups primarily wanting to digitise Safer Food Better Business while gaining central oversight of multiple locations, SFBB Pro offers a combination of digital SFBB records, unlimited staff logins, individual accountability, automated reminders, allergen management, advanced reporting and integrated food date label printing.

Businesses looking for a wider operational management platform may also want to compare Trail.

Those particularly interested in AI-assisted food safety and centralised allergen management should consider Hubl.

Businesses requiring extensive HACCP or wider compliance functionality should compare platforms such as FoodDocs and Paddl.

The important consideration is finding a system that staff will actually use consistently while giving management sufficient visibility across every location.

Can SFBB Pro Manage Multiple Restaurants?

Yes.

SFBB Pro allows restaurant groups and other food businesses to add multiple locations to the same owner account.

Each premises maintains its own food safety records and can have its own Location Administrator, while the business owner can access locations through the central Owner Dashboard.

New locations can be added as the business grows without creating an entirely separate owner account.

How Much Does an Additional SFBB Pro Location Cost?

Each additional SFBB Pro location currently costs £12.95 per month.

The additional location is connected to the existing owner account and subscription.

Is SFBB Pro Suitable for Restaurant Groups?

SFBB Pro is designed for both independent food businesses and businesses operating multiple locations.

Its multi-location functionality is particularly useful for restaurant groups, pub groups, café groups, takeaway chains, franchise operators and growing hospitality businesses opening additional premises.

Can Different Staff Use SFBB Pro?

Yes.

SFBB Pro supports unlimited individual staff logins.

This means chefs and other members of the kitchen team can complete food safety tasks using their own accounts rather than everyone sharing the same login.

Managers can therefore see which team member completed particular checks.

Can SFBB Pro Print Food Date Labels?

Yes.

SFBB Pro includes an integrated food date label system that connects with compatible Bluetooth label printers.

Businesses can create their food and ingredient database, specify storage and use-by information and then print food preparation labels from the app.

This allows businesses to manage digital food safety records and food date labelling within the same system.

Start Managing Multiple Locations with SFBB Pro

Whether you operate two restaurants or a growing group of hospitality businesses, managing every location from separate paper diaries can make food safety oversight unnecessarily difficult.

SFBB Pro brings your locations together under one owner account while keeping each premises’ food safety records organised separately.

With multi-location management, unlimited staff logins, individual staff accountability, automated reminders, allergen management, advanced reporting and integrated food date label printing, SFBB Pro provides a digital food safety system designed to grow alongside your hospitality business.

Start your free 14-day SFBB Pro trial today.

First location: £25.95/month

Additional locations: £12.95/month each

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